Medical Records Department (Health Information Management)

Your Medical Records

Requesting Your Medical Records

You may request release of your confidential medical information for your own use, or request records be sent to your physician or other representative.  When requesting your confidential medical information, please complete all areas of the Patient Request for Disclosure form to avoid delays in processing your request.  

Download Patient Request for Disclosure Form:

Patient Request for Disclosure (English)

Solicitud Del Paciente Para Divulgación DE información  (Español)

You may mail, hand-deliver or fax your completed authorization to:

Stony Brook Eastern Long Island Hospital
Medical Records Department
201 Manor Place
Greenport, NY  11944

Phone:  631-477-5232
Fax:      631-477-8316

The Medical Records Department is open Monday through Friday from 7:00 A.M. to 4:00 P.M.  

  • There is no charge to you for your medical records if we send them to another health care provider.
  • If you are requesting records for yourself or your legal representative, please be aware that there is a fee of $0.75 per page.  If you request a full copy of your record, please note that this could result in a substantial charge.
  • If you are requesting records for your personal use, request only records that you need, such as a specific date of service.

In some cases, instead of a full copy of your record a less expensive abstract of your medical record may be sufficient.  The abstract contains the following, as applicable to your hospitalization(s):

  • Face Sheet
  • Admission History/Physical
  • Discharge Summary
  • EKG
  • Laboratory Reports
  • Consultations
  • Operative Reports
  • Radiology Reports
  • Pathology Reports
  • Emergency Room Reports

If requesting Radiology Images only, please contact the Radiology Department at 631-477-5137.

Have you signed up for our Patient Portal?  You may already have access to what you are looking for right from your Patient Portal.  For your convenience, please click on the link below to be directed to our Patient Portal page for more information.     

Patient Portal Page